Job Description
Senior Business Analyst (EDMS Implementation) Location: Saint Paul, MN
Duration: 12 months assignment with a possibility for extension
Work Arrangement: Hybrid (minimum 3 days onsite per week)
Interview Method: Microsoft Teams
Project Overview Out client is seeking
a full-time Senior Business Analyst to support the implementation of an
Electronic Document Management System (EDMS) within the
Fiscal and Administrative Services Division .
This position will play a critical role in ensuring the successful deployment and adoption of the EDMS solution across all DPS divisions. The resource will function as the
lead business analyst and integration coordinator , working collaboratively.
Position Summary At a high level, the Business Analyst will lead
requirements discovery, process analysis, and integration coordination activities for the EDMS initiative. The analyst will:
- Own and facilitate pre-discovery and discovery sessions
- Document current-state and future-state processes
- Validate that future-state solutions meet DPS requirements
- Lead integration strategy alignment with project objectives
- Facilitate User Acceptance Testing (UAT) with formal stakeholder sign-off
- Identify gaps and requirements for future project phases
This role has a strong emphasis on
future-state validation, integration ownership (SWIFT & SEMA4) , and
cross-agency collaboration .
Key Responsibilities Requirements Gathering & Analysis - Lead pre-discovery sessions with DPS stakeholders to review business processes and forms.
- Analyze and document current-state workflows across identified processes.
- Partner with the vendor to validate and document future-state processes , ensuring alignment with DPS business and technical requirements.
- Identify and document additional requirements not addressed in the current EDMS scope for future implementation phases.
- Clearly articulate business needs and translate them into actionable requirements.
Integration Design & Management - Serve as the primary integration coordinator for the EDMS initiative.
- Coordinate and fulfill configuration and data requests between DPS, MNIT, vendors, and MMB.
- Develop detailed integration specifications for:
- SWIFT
- SEMA4
- Inbound and outbound transactions
- Collaborate on the creation of an overall integration strategy and delivery schedule aligned with project objectives.
- Define and document:
- Data elements
- Success and failure criteria
- Exception handling and error resolution procedures
- Oversee and monitor integration activities to ensure successful execution.
Testing & Validation - Design and document high-level test scenarios covering success and failure paths for integrations.
- Facilitate and manage User Acceptance Testing (UAT) across forms, workflows, and integrations.
- Ensure formal stakeholder sign-off prior to deployment.
- Validate that future-state functionality meets DPS operational and compliance requirements.
Project Planning & Support - Support overall project planning and delivery by assisting in the development of:
- Test Plans
- Communication Plans
- Training Plans
- Deployment Plans
- Present complex information clearly to both technical and non-technical stakeholders.
- Translate technical concepts into business-friendly language.
- Provide knowledge transfer to internal teams to support long-term sustainability.
Required Qualifications - Minimum of 8 years of experience in an IT Business Analyst role.
- At least two (2) long-term engagements (one year or more) serving in a Business Analyst capacity.
- Proven experience leading requirements gathering for complex, enterprise-level IT initiatives .
- Demonstrated ability to manage multiple stakeholders across business units in a fast-paced environment.
- Strong experience in business process analysis and improvement .
Desired Skills & Expertise Analytical & Problem-Solving - Gap analysis and opportunity identification
- Root cause analysis
- Research and information synthesis
- Alternative's evaluation and solution development
- Implementation of effective resolutions
Communication & Interpersonal - Strong collaboration skills within cross-functional teams
- Ability to build relationships at all levels, including senior leadership
- Skilled at managing competing priorities and conflicting stakeholder interests
Technical & Professional Knowledge - Advanced understanding of:
- Quality Assurance (QA) principles and practices
- Project Management (PM) methodologies
- Experience with enterprise systems and integrations
Business Analyst certification (CBAP or equivalent)
preferred #SeniorBusinessAnalyst #EnterpriseBA #YearsOfExperience #RequirementsDiscovery #StakeholderWorkshops #BusinessProcessMapping #CurrentStateFutureState #SystemIntegrations #SWIFT #SEMA4 #IntegrationStrategy #DataMapping #UATLeadership #TestScenarioDesign #BusinessSignOff #CrossFunctionalTeams #PublicSectorExperience #LongTermEngagements #HybridRole #EDMSImplementation
Job Tags
Full time, 3 days per week