Job Description

Not Your Average Events Position

Are you a go-getter? Easily bored by tedious jobs? Looking for the excitement and opportunities that come from being part of a fast-growing, entrepreneurial company? An experienced events professional that's looking for the rush of events work but would rather not be living out of a suitcase anymore If so, then we have an amazing opportunity for you!

How to Manage A Small Law Firm is a fast-growing company specializing in helping small law firm owners grow their business. We're growing so fast and with such a strong member base that we made the prestigious INC 5000 list 4 years in a row! We are still "building the bicycle" as we ride it to keep-up with our fast-pace of growth.

We are based in South Miami, FL but we have a ton of remote team members and a national clientele who find us online, from speeches, workshops and sponsorships, lead-generation advertising and of course by referrals from one of our hundreds of raving fans.

Our core business is as the largest provider of "outside" CEO, COO & CFO services for start-up, solo and small businesses across the country. Our typical client has gross revenues between $0 (start-up) to typically under $5MM. They're owner-operated. And very often they have no idea what they're doing when it comes to the management of a business, marketing, sales, financial controls, and strategic planning.

We are NOT a multi-level network marketing company. We are direct service provider of one-on-on business advising services to brick and mortar law firms around the country. We hire the best in the business in Law Practice management advisors and support our clients with a combination of coaching, educational programs, and live meetings.

Compensation & Role

We provide a wide variety of events & workshops from 10-person intimate masterminds to 500+ person multi-day events and everything in between.

This is NOT a passive job. There is no script. There is no checklist for the day. Every day will be different, every task will be different, and we are looking for someone to help us build the systems, not whine about why there are no systems And yes, some of it will still be tedious because, well sometimes we all have to take out the trash (figurately, not literally).

On the upside, we have some of the BEST clients in the world and since we are a member-driven company, our clients stay fairly consistent over time allowing us to develop meaningful relationships with them. Outstanding customer service and meticulous attention to detail will be a key contributor in continuing to foster those relationships!

The Event Director is responsible for managing the successful production of all events for How To Manage A Small Law Firm. Success is measured by both objective and subjective criteria that will change over time with feedback from the Director & Leadership Team:

Events meet the companies core objectives of member retention, community, and profitability

Hotel & Vendor contracts are actively negotiated to meet the needs of the participants and budget constraints

Event details are proactively addressed and "fires" are prevented before they start

Collaborate with presenters so they are well supported, are able to deliver content with excellence, and maintain profitability

Participants receive an elevated experience and string, proactive communication

Supervisory Responsibilities:

Responsible for leading and managing the entire events team to deliver excellence and profitability with all events

Duties/Responsibilities:

Work collaboratively with leadership team to develop annual event strategy and schedule

Work collaboratively with leadership team proactively project attendance, rooms blocks, food & beverage needs, budgets, etc

Lead event team to produce all events & workshops with excellence and high attention to detail

Procure, negotiate, and sign event contracts with venues and manage any changes, as needed

Procure, negotiate, and contract event vendors and manage any changes, as needed

Manage all event budgets and ensure adherence to budget guidelines and maintain profitability

Prepare standardize templates for events to ensure consistency and excellence in delivery

Manage onsite Event & AV staff to ensure smooth event production

Manage all event inventory including basic AV equipment, event supplies, promotional materials, printed materials, etc

Manage event audiovisual requirements, budgets & team

Manage event related communication with event participants and HTM staff

Work collaboratively with leadership team to design and develop future production value improvements and procedure/system enfacements to maximize client experience and staff efficiency

Required Skills/Abilities:

Strategic & Proactive

Problem Solving and Analytical Ability

Great Communication Skills

Self-Starter/Responsible/Work Independently

Diplomatic/Tactful

Intellectually Curious

Assertive without being aggressive

Non-judgmental

Willing to be held accountable to goals

Flexible and has a tolerance for ambiguity

Comfortable working in a growth environment

Tech-friendly (and willing to learn new technology)

Education and Experience:

Minimum 5 years in an event leadership role

Strong experience in contract negotiation required

Experience in producing high frequency events with 300-800 attendees

Experience producing personal development and/or sales focused events is an asset

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Travel:

Travel will be required for quarterly conference and workshop participation. Additionally, some travel may be required for venue site inspections for planning purposes.

Position Type/Expected Hours of Work:

This is a full-time position, and hours of work and days are to be determined in conjunction with supervisor. Occasional evening and weekend work may be required as job duties demand.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please note that at this time we are only able to consider candidates who are based in one of our hiring states: Arizona, Colorado, Florida, Georgia, Illinois, Maryland, Michigan, North Carolina, New Jersey, New York, Pennsylvania, Texas, Virginia, or Washington.

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