Job Description

Premier international law firm is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for clients and duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business, coordinate front-desk activities, provide hospitality and administrative support, including distributing correspondence and redirecting phone calls. If you are a self-motivated candidate with a stable background and looking to join a premier international firm with excellent compensation and benefits, please apply for prompt consideration!

Responsibilities

• Answer incoming calls, routes calls to the appropriate parties, and takes accurate messages.
• Greet arriving personnel, clients, and visitors and serve as an initial point of contact.
• Demonstrate high standards of verbal and written communication, courtesy, and professionalism when answering all calls and when interacting with all personnel, clients, vendors, and guests of the Firm.
• Receives visitors to the firm, obtains their names and the nature of their business, and directs them to the appropriate individuals within the firm.
• Completes check-in process of onsite vendors and visitors.
• Schedules conference rooms
• Manage the data for meetings, conference room reservations, and other appointments.
• Maintain the physical upkeep and aesthetic appeal of lobbies, hallways, conference rooms, reception areas, coffee stations, conference rooms, and conference center kitchen.
• Informs visitors of parking instructions for our buildings.
• Conduct monthly fire extinguisher inspection & emergency survival kit inspections (serviced annually).
• Assist with in-office catered events.
• Perform other job-related duties as assigned or as judgment or necessity dictates.

Qualifications:

• Proven work experience as a Receptionist, Front Office Representative or similar role in a professional services or concierge-level hospitality environment
• Proficiency with Microsoft Office
• Professional attitude and appearance
• Solid written and verbal communication skills

Perks:

• Close-knit, congenial culture with great visibility and engagement across teams

• Weekly all-office lunches and regular collaborative meetings that foster connection and teamwork

• Onsite services promoting convenience and wellness

• Honor bar with complimentary snacks and coffee to support employees throughout the day

• Prime location within the Stanford Research Park, surrounded by a wide range of dining, retail, and lifestyle amenities

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