Job Description

Office / Administrative Assistant

We are a well-funded deep tech company headquartered in Northern Virginia, with a satellite office in San Francisco and London, building a suite of autonomous software reliability and testing products. Our team is collaborative, highly technical, and customer focused. As we scale, we are looking for an organized and proactive Office / Administrative Assistant to help keep our operations running smoothly.

About the Role

In this on-site role, you will keep our San Francisco office running smoothly while gaining hands-on exposure to marketing activities. You'll be the go-to person for day-to-day office needs and will also support our marketing efforts, especially around events, specifically, our meetups which we hold once a month in our office. As a growing startup with the San Francisco office being relatively new, there may be other tasks that may be assigned to you. If you like supporting and rolling up your sleeves to get things done, this may be a perfect fit for you.

This Role Is Ideal For A Recent College Graduate Who:

• Is organized, detail-oriented, and reliable
• Enjoys coordinating people, spaces, and events
• Is curious about marketing and wants to build real-world experience
• Likes working in a collaborative, startup-like environment

You'll work closely with Operations and Marketing, giving you visibility into how both functions support a growing tech company.

What You Will Do:

Office Operations

• Maintain a tidy, welcoming office environment, including stocking snacks and drinks.
• Act as the main point of contact for vendors and building/facilities to ensure smooth daily operations.
• Coordinate meetings and travel arrangements for team members and interview candidates when needed.
• Help manage conference/Zoom room setups for meetings and interviews.
• Support basic onboarding logistics for new employees (desk setup, welcome materials, office introductions, etc.).

Marketing Exposure & Support (with Growth Path)

This role is a great entry point if you're excited to get hands-on experience at the intersection of marketing and operations. You'll jump in wherever needed to help bring our office events and brand to life, while building the foundation to grow into a more specialized role over time.

• Help plan and support monthly marketing and community events hosted in our office (meetups, small workshops, etc.).
• Assist with event logistics: invitations, RSVPs, name tags, materials, and day-of coordination.
• Capture light content from events (photos, notes, quotes) for potential use in blogs, social posts, or internal recaps.
• Partner with marketing on brand presence in the office (signage, swag organization, event boards).
• Support simple marketing operations tasks such as organizing contact lists, tracking event attendance, and preparing basic follow-up materials.

Growth & Trajectory

We see this role as a launchpad. As you get up to speed, you'll have the opportunity to lean into the areas that excite you most and take on more ownership.

No prior marketing experience required—but curiosity, initiative, and a willingness to jump in are key. If you're the type of person who raises their hand, figures things out, and wants to grow quickly, you'll do well here.

What We're Looking For

• Recent college graduate or early-career candidate with interest in marketing and operations.
• Strong organizational and time management skills; you're the kind of person who likes checklists and follow-through.
• Comfortable using Google Workspace (or similar tools) and willing to learn new tools quickly.
• Clear, professional written and verbal communication skills.
• Friendly, approachable, and able to build good working relationships across the team.
• Ability to multitask and prioritize in a fast-paced environment.
• A proactive mindset: you notice what needs to be done and take initiative.

Nice-to-haves (but not required):

• Experience helping run events (on campus, clubs, internships, etc.).
• Coursework or projects related to marketing, communications, or business.

Benefits

• Competitive salary package.
• Opportunities for professional development and growth, including exposure to marketing projects.
• Supportive, inclusive, and highly collaborative team environment.
• The chance to learn how a deep tech startup operates from the inside.

If you're a recent graduate excited about starting your career at the intersection of operations and marketing, we'd love to hear from you.

Salary Information

$25 - $30/hr

The base salary range is specific to the United States. The salary of the final candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, work location, specialty and training. If the final candidate has a different level of experience, the base salary target range may be lower or higher than what is published.

Job Tags

Similar Jobs