Job Description

You must be able to work in the U.S. without sponsorship. No C2C or 3rd parties, please.

Administrative Assistant role in Cushing, Oklahoma

• $28/hr. - $35/hr. (commensurate with experience)
• Contract role with hybrid work arrangement (work from home every other Friday; otherwise, role is office based/on-site)
• Minimal travel with occasional overnight stays

We are seeking a highly organized and detail-oriented Administrative Assistant to support operations and maintenance teams in a fast-paced environment. This role plays a critical part in keeping day-to-day office functions running smoothly while supporting leadership and team members across a variety of administrative needs.

What You’ll Be Doing:

• Manage employee updates including new hires and status changes using D365
• Process invoices from verification through submission and approval
• Support team members with time reporting, expense reporting, and training processes
• Coordinate meetings, appointments, conferences, and meeting logistics
• Prepare documents, reports, and PowerPoint presentations
• Manage calendars and assist with travel arrangements
• Handle sensitive and confidential information with professionalism
• Maintain filing systems and office records in compliance with company standards
• Oversee office coordination including mail, shipping, and workspace needs
• Support cost tracking, reporting, and analysis
• Utilize tools such as Power BI, Microsoft Teams, and SharePoint

What We’re Looking For:

• Strong communication skills with high attention to detail and accuracy
• Ability to manage multiple priorities in a high-volume environment
• Self-starter who can work independently with minimal supervision
• Excellent organizational, problem-solving, and time management skills
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and D365
• Strong interpersonal skills and ability to work collaboratively across teams

Qualifications:

• High school diploma required; Associate degree preferred
• Minimum 6 years of administrative or related experience
• Experience supporting senior leadership in a dynamic environment is a plus
• Familiarity with D365 and business operations is an asset

This is a great opportunity for an experienced administrative professional looking to contribute to a collaborative and high-performing team while gaining exposure to operations in a dynamic setting.

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