Job Description

Job Title

Secretary (Office Automation)

Duties

Duties include, but may not be limited to the following:

• Manages the CCC Director's calendar to include resolving scheduling conflicts, rescheduling appointments, and printing documents needed for the day
• Manages correspondence to the center which includes coordinating responses on behalf of its Director and finalizes and generates correspondence as needed
• Prepares high-level memoranda, letters and other documents, routes for approval, and tracks to completion for the leadership team
• Reviews final responses related to patient issues, Congressional correspondence, and patient advocate issues
• Coordinates All Employee Survey activities
• Notifies the center Director and responsible parties of impending suspense dates
• Maintains tracking of competency folder, proficiencies, appraisals, and awards, etc., and routes through appropriate channels for timely submission
• Serves as timekeeper to include notifying staff when there are timekeeping exception notices, and ensures corrections are made
• Answers telephone calls and routes messages as appropriate
• Prints, copies, faxes, orders supplies, initiates work orders, and manages key requests and SharePoint requests
• Serves as a Talent Management System (TMS) Coordinator for the Office of the Chief
• Manages purchase card to include reconciling purchase cards, maintaining purchase card documentation for required timeframe, resolving disputes of unknown or incorrect charges, providing approving officials with all pertinent purchase card documents for approval by the same, and inputting orders into the purchase card menu timely
• Performs other duties as assigned.

Work Schedule: 8:00am to 4:30pm

Compressed/Flexible: N/A

Telework: N/A

Virtual: This is not a virtual position.

Position Description/PD#: PD083810

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

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