Job Description

Job Title

Secretary (OA)

Duties

Duties and responsibilities for this position include, but not limited to the following:

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence or documents prepared by others in handwritten or electronic drafts.
• Composes routine nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
• Plans and arranges the maintenance and preparation of information needed for budget service reports.
• Consolidates and finalizes information for various reports in accordance with established reporting procedures.
• Gathers and summarizes information from a variety of files and documents for supervisor's use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand.
• Proofreads and edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
• Reviews outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness. Returns incorrect material prepared by others with revisions marked.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations or offices, or handled personally.

Work Schedule: Monday-Friday, 8:00am-4:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD027370

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

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