Program & Event Director Under direct supervision of the Warren Township Supervisor, the Program & Event Director works across departments to provide a broad spectrum of programs and activities for the residents of Warren Township, to enhance their current lifestyle. This is an exempt, full-time, salaried position. General hours are Monday through Friday, 8 a.m. to 4 p.m. This position requires the ability to travel with members of all ages on day and overnight trips/tours that could be up to two weeks long. Depending on the event, availability may be required before and after normal business hours, during early mornings, evenings, weekends, and holidays. Qualifications Must be 25 years of age or older with a valid Driver’s License. High school diploma/GED equivalency with 4+ years working in a related field required (event planning, hospitality, etc.); bachelor’s degree preferred. Must pass a criminal and motor vehicle driving record background check, Department of Transportation physical exam, FTA drug test, and successfully complete a Pace training program. Experience working with and planning events for seniors, teens, and the general public preferred. American Red Cross First Aid/CPR certification, or ability to obtain within 2 months of hire. Illinois Food Handling certification, or ability to obtain within 2 months of hire. Valid REAL ID or passport for potential international travel, or ability to obtain. Strong computer skills required. Proficiency in Microsoft Office™ products required. Responsibilities Plan, implement, and maintain programs, special interest classes, and activities that engage residents of Warren Township. Coordinate scheduling and usage of rooms, shelters, and grounds for all programs, including recommending floor plans and overseeing setup/cleanup. Enter and manage data into RecTrac™ related to program registration and rosters. Generate daily reports for registrations, deposits, and budget allocations; ensure revenues balance and create daily deposit sheets. Ensure program photos are taken for promotional purposes. Maintain bulletin boards and promote events via social media. Create program descriptions for quarterly newsletter(s), website, and communication boards. Submit to Supervisor for approval. Assist in procuring certificates of insurance, equipment, and supplies needed for programs and activities in a timely manner. Build and maintain professional relationships with transportation providers, activity vendors, community members, and internal staff. Research and recommend venues, activities, and new program ideas based on member interests and trends. Negotiate contracts with vendors and service providers. Transport members to and from local venues using Township bus and van. Handle food ordering, preparation, and oversight of serving, and cleanup of monthly luncheons. Apply and meet with Lake County Health Department for permits when necessary. Respond to member/participant needs and emergencies while on trips. Collaborate with all departments for activities and events. Knowledge, Skills & Abilities Effective verbal and written communication skills. Excellent interpersonal and customer service skills. Creativity to develop ideas and programs that motivate and engage members; ability to adjust offerings based on feedback from the participants and Supervisor. Ability to work in unstructured settings and adapt to change in a calm, courteous, and helpful manner. Ability to travel with Senior members on local and overnight trips; participate in tours as needed. Ability and willingness to drive 14-person Township (or Pace) bus/van. Proficiency in Microsoft Office™ products and ability to adapt to new systems quickly (e.g., RecTrac™, ADP™, Tyler™). Critical thinking and reasoning to identify strengths and weaknesses of solutions. Ability to work both indoors and outdoors, and travel overnight if needed. Ability to exercise discretion and independent judgment. Benefits Health, Dental, Vision, and Life insurance. Employer-sponsored Health Reimbursement Arrangement. Flexible Spending Account. Paid Time Off. Employee Assistance Program. NCPERS Decreasing Life/AD&D Insurance. 457(b)/Roth IRA options. Physical Requirements & Working Conditions Working conditions involve both office-based administrative work and physically active environments requiring supervision of programs, events, and travel experiences for members. The following physical and mental demands represent the requirements for successfully performing the essential functions of this job. May be required to sit or stand for extended periods. Must possess mobility to work in a standard office setting with office equipment, including a computer and smart phone, and stamina to maintain attention to detail despite interruptions. Strength to lift, carry, push, and pull supplies up to 25 pounds, and occasionally up to 50 pounds; set up and break down of materials for onsite programs or events; move throughout indoor and outdoor facilities as needed; remain physically active and responsive during extended program hours. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. Maintain visual and auditory acuity sufficient for communication with and monitoring large groups in varied environments. Travel locally and overnight, including trips of up to two weeks duration. Walk and stand for prolonged periods across varied terrain (e.g., stairs, cobblestones, inclines, uneven pavement, mountain trails). Board and disembark from buses, vans, trains, ferries, boats, trolleys, and planes, including navigating narrow and crowded areas. Function in variable environmental conditions, including inclement weather, heat, cold, and elevation changes. Remain alert, mobile, and communicative during extended travel days (up to 12-16 hours). Available and able to respond to participant needs and emergencies while on trips. In accordance with applicable federal and state law, including the Americans with Disabilities Act (ADA), reasonable accommodations may be made for qualified individuals with disabilities. However, the physical duties associated with travel and participant supervision are essential to this role and cannot be reassigned or waived without fundamentally altering the position. Equal Opportunity and Accessibility Statement Warren Township is an equal opportunity employer; all applicants are considered without regard to actual or perceived race, color, creed, religion, sex, gender, age, national origin, ancestry, citizenship status, marital status, parental status, veteran status, disability, or any other protected characteristic protected by federal, state, or local law. #J-18808-Ljbffr Warrenteens
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