Job Description

Job Title

Executive Secretary (OA)

Duties

Help

Major duties include but not limited to:

• Perform analysis of administrative workflows.
• Analyze a variety of problems/concerns which may arise.
• Handles incoming and/or outgoing correspondence.
• Provide conflict resolution with both internal and external customers.
• Reassign/coordinate work in the absence of other secretaries.
• Manage workloads.
• Manages office procedures.
• Prepares and conducts minutes for meetings.
• Prepares agendas and training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and customer service responsibilities.
• Receives all correspondence for the medical Center Director.
• Manages the Medical Center Director's appointments, meetings, and all other time commitments.
• Screens the Medical Center Director's Office calls and visitors.
• Handles travel arrangements.
• Maintains automated time and attendance reports.
• Prepares personnel action requests and automated purchase order requests.

Work Schedule: Monday - Friday 8:00am - 4:30pm

Telework: This position may be authorized for adhoc telework.

Job Tags

Similar Jobs