Job Description

Job Description

Job Description

EVENTS MANAGER - Sand Mountain Park & Amphitheater

SMP SFM, LLC

LOCATION: Albertville, AL

DEPARTMENT: EVENTS

REPORTS TO: EVENTS DIRECTOR

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY:

Sand Mountain Park & Amphitheater is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Albertville, AL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Sand Mountain Park & Amphitheater is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

This is professional work planning and managing a variety of special events, conventions, tradeshows, concerts, and activities. Activities associated with the job include assisting co-workers, other SMPA departments and volunteers with executing SMPA special events. This position also assists show organizers at Sand Mountain Park & Amphitheater to successfully plan their event as related to SMPA.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Directly aligning with the venue Mission Statement and Core Values
• Providing exceptional customer service to stakeholders by responding to requests in a timely and professional manner
• Assists with the coordination and preparation of materials and supplies for events
• Serves as the primary contact and liaison with venue clients
• Identifies talent and entertainment as needed for events and negotiates fees and contract riders
• Effectively managing all aspects of the event ticketing process
• Overseeing, planning, promoting, coordinating, and executing various small and large-scale special events for the facility
• Developing and monitoring event timelines, securing entertainment & vendors for the events. Working with event staff and stakeholders to ensure deadlines are met
• Coordinating and supervising work of, and serve as liaison to, vendors, sponsors, and/or other persons related to the implementation of the event
• Coordinate, direct, and participate in setup, breakdown, and decoration for all events, including audiovisual equipment, security, and food services
• Assisting with maintaining and controlling inventory of supplies and/or equipment used for events
• Procuring equipment and supplies needed by recommending and ordering
• Providing post-event evaluation for all events to identify opportunities for improvement of future events
• Works with Marketing Department to perform a variety of public relations activities related to meetings & events
• Secures details pertaining to event set-ups and schedules and ensures that all arrangements meet the needs of clients
• Prepares and maintains event files, records, and related information.
• Supervises and directs the activities of event workers and volunteers
• Establishing relationships and effective agreements with preferred caterers
• Establishing relationships and effective agreements with external food & beverage vendors
• Serving as the Manager-on-Duty (MOD) during all scheduled shifts
• Additional tasks assigned by management

THE IDEAL CANDIDATE HAS:

• Proven success in generating community interest and involvement through non-sporting events such as: concerts (and other amphitheater events), banquets, catered events, business meetings and trade shows
• Experience in non-sporting events as a consumer, director, or other relevant experience
• Action-oriented personality with a 'get it done' attitude and proficiency for efficiency
• Knowledge of event logistics including crowd flow, event lay-outs, electrical, lighting, and sound system requirements, move-in and move-out of equipment, staging, etc.
• Skill in coordinating and organizing a variety of events and activities and meet established contractual obligations
• Ability to prepare and maintain records, files, and related documentation in an organized and accessible manner

MINIMUM QUALIFICATIONS:

• 5-7 years appropriate experience required
• Excellent interpersonal, problem solving and negotiating skills
• Team player mentality
• Excellent verbal and written communication skills
• Excellent computer skills, including Word, Outlook Excel, and PowerPoint
• Willing to work a flexible schedule, including evenings, weekends, and holidays as needed
• Possess current CPR/First Aid/AED certifications or must be willing to obtain them within a specified period of time
• Bachelor's degree in hospitality or related field preferred

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 40 pounds waist high
• May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop, or bend
• Will be required to operate a computer
• Facility has intermittent noise

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